The BiteFX Blog for All Things Relating to Occlusion

Treatment Plan: Adding Session Notes to Imported Pictures

Posted by Stuart Harman on Thu, Mar 21, 2013 @ 16:03 PM


From the desk of Stu Harman, our support and coaching expert.
In this article Stu explains how you can import your own photos and enter notes that will be printed alongside those photos when session reports are created.

Stuart Harman 

Experienced BiteFX users are well aware of the synergistic power of combining animations and patients’ photographs to successfully explain complex occlusal concepts and transfer ownership of the problem to their patients.

With the session report feature, patients can walk out the door with a printed report, or receive an email with the report attached as a PDF file.

The session report includes all of the items (animations and pictures) that were shown to the patient as a reminder of what they saw and heard during the consultation.

All of the animations and photographs included in the BiteFX software come with BiteFX-provided notes that can be kept “as is” for the report, replaced completely, or edited. Obviously, however, imported photographs do not include any BiteFX-provided notes so you are likely to want to add notes to those imported photographs.

There are two ways to do this, prior to the consultation and after the consultation has been conducted.

Creating Session Notes Prior to the Consultation

You can create the notes as you import the photographs by following these steps: 

  1. With either the Animation, Picture or Presentation Template panel open, click on the "Add picture album" button in the Album panel menu (for detailed instructions how to import photographs, read the blog "How to Import Images Into BiteFX for Windows").

    V3 Import Album Button_2
    This brings up a Choose picture folder dialog which you use to navigate to and select the folder containing the photographs to be imported. BiteFX creates shortcuts to all the photos in the selected folder and adds an imported album row in the Picture panel, including the name of the imported folder and a thumbnail image for each picture file in the folder.

  2. Open the Picture panel, scroll down to the imported album and click anywhere inside the thumbnail of the image for which you want to add your session notes so it is displayed in the main screen.

    Select Photo to Edit

    V3 Picture Ready for Notes
     
  3. Now click on the Menu button and then select Edit session notes.

    Menu Button 

    Edit Session Notes V3
     
  4. This brings up the notes editing window.

    V3 Editing Window

    Begin typing to add your notes for the selected photograph. When you are finished, click on "Close".
    The screen will revert to the selected photograph.
     
  5. Now, whenever this photograph is used in a session recording, the notes you added will always appear in the Review/Edit Session Notes window and in your published Session Report until you either change the notes or delete them.

    Edit Session Notes Image

     

Here’s a recap of the process described in detail above:

  1. Import your patient’s photo(s).
  2. Open the Picture panel and select the imported photo for which you want to add notes so it is displayed in the main screen.
  3. Open the Menu, then select Edit session notes.
  4. Type in the notes you want associated with that photograph, and then click on "Close".
  5. Repeat for additional imported photographs as needed.

Creating Session Notes After a Session Recording Has Been Made

You can add the session notes after you've recorded your presentation using the following steps. Your notes will still be saved for use in future session reports.

  1. Click on the Edit session recording on/off button (the leftmost button in the array) to open the Review/Edit Session Notes window.

    Edit Session Recording Button

     V3 Edit Session Notes Window No Notes
  2. Locate the photograph for which you wish to add notes and either 1) click anywhere inside the blank text box to the right of the thumbnail, or 2) click on the "Edit note" button on the upper right corner of the box to open the editing window.

    Blank Edit Session Notes Box


    V3 Editing Window
      
  3. Type in the notes you wish to associate with the photograph using your keyboard, and then click on "Close".

  4. Whenever this photograph is used in another session recording, the notes you added will always appear in the Review/Edit Session Notes window and in your published Session Report until you either change the notes or delete them.

    describe the image

     
  5. Select any remaining photographs for which you need to add notes, and repeat steps 2 and 3 above.

If you need further assistance adding notes to your imported photographs in a session recording, please send us an email or call us at: 

support@bitefx.com  

1-877-2BiteFX (1-877-224-8339) 

International (+1) 530-582-1189 

Monday thru Friday, 8am to 5pm Pacific time

Tags: Using BiteFX

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